IRA funds may be used to support travel that is directly tied to approved instructional activities and student engagement. All travel must comply with CSUCI travel policies and be properly documented and approved in advance.

Travel expenses must align with the approved budget line items outlined in the original IRA proposal. For partially funded awards, expenses are limited to the specific components identified in the award notification and may not be expanded or reallocated without prior approval.

Concur

All travel must be pre-approved and managed through Concur, including travel for guests.

Concur Travel Requests is a Two-Part Process:

1. Submitting a Request ⇒ 2. Submitting an Expense Report

We encourage you to submit your travel request as soon as your IRA award is received, and no later than 30 days prior to travel. After travel, submit an expense report with all required receipts to ensure timely reimbursement.

Your travel request must include:

A copy of your IRA award letter
A list of attendees
A detailed itinerary

Additional Support

If you are using Concur for the first time, training sessions and support materials are available to help you get started.

Travel involving Students

For domestic travel activities, you must follow all Academic Field Trip Guidelines and Risk Management specifications (Risk Management).

You must also complete all required forms available at Academic Field Trip Guidelines and forms regarding student participation in field trips. It is imperative that trip leads plan ahead, as there will be no exceptions to these requirements nor signature approvals after the fact. Last-minute signature requirements will not be fulfilled by either the Provost or President (if needed).

For activities involving student travel, be sure to complete all necessary forms. Please find a list below of the required travel packets relating to domestic or international travel:

Please send the travel packet applicable to your activity’s travels and direct any questions regarding risk management inquiries to Risk@csuci.edu.

International travel requires advance approval from the Chancellor’s Office and should be planned well in advance.