Resources for MSFT Award Administration

This page provides essential resources and guidance for departments managing MSFT-funded activities and awards, including fund utilization, application procedures, procurement processes, and compliance with university policies and procedures. Please note that this information applies specifically to the annual MSFT award cycle administered through InfoReady.

If you need assistance regarding accessing funds through the the Course Fee Consolidation process, please visit the Course Fee Consolidation webpage.

Resources for Applicants

How to Apply  Annual Timeline   Applications & Deadlines FAQ

Resources for Awardees

All expenditures must align with the approved budget line items included in the original MSFT proposal. For partially funded awards, spending is restricted to the specific budget components identified in the award notification, if applicable, and may not be reallocated without prior approval from Academic Planning & Budgeting.
 
Below are additional guidelines to help you manage your MSFT award

  • All programs funded through MSFT are required to acknowledge MSFT support in promotional materials, publications, and event communications, including use of the MSFT logo or sticker, as outlined in the award notification and MSFT guidelines.

  • All purchases associated with this award must be processed through CSUBuy (Procure-to-Pay) in accordance with campus procurement policies. 

    Departments are responsible for initiating purchase requests in a timely manner and ensuring that all purchases align with the approved budget and funding period. Please allow sufficient time for internal approvals, procurement processing, and delivery. Encumbrances should be cleared before Fiscal Year End.

    For assistance with CSUBuy access, training, or procurement support, please visit the CSUBuy website

  • If your award includes approved funding for student assistant salaries, please complete a Position Management Action Form (PMAF) prior to the start of the fiscal year to ensure that salaries are charged to the correct project code and chartfield.

    Departments are responsible for monitoring payroll expenses to confirm that wages are accurately posted to the assigned project code. If corrections are needed, a Payroll Expense Transfer (PET) should be submitted in a timely manner.

    PMAF and PET forms can be found in the Budget Resources & Forms Page

  • Delegation of Authority (DOA) establishes who is authorized to review and approve financial transactions on behalf of the university. All MSFT-funded expenditures must be approved by an individual with the appropriate DOA level assigned in CI Financials.

    Departments are responsible for ensuring that the correct approvers are included in all workflows and that approvals align with university policies and funding requirements. DOA assignments are tied to specific chartfields (e.g., department or fund) and must be in place prior to initiating purchases or transactions.

    For additional information on DOA roles, levels, and how to request or verify access, please visit the Delegation of Authority webpage.

  • Current-Year accounting chartfields can be found here

  • All funded projects will be required to submit a post-award report summarizing the use of funds and overall student impact. Academic Planning & Budgeting will reach out to programs near the end of the funding period with additional details and submission instructions.

The MSFT logo is required on all MSFT activity/program-related products, fliers, and announcements, including activity/program websites. 

 

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