Academic Planning Dates for AY 2024-2025
AY 2024-2025 Key Dates (PDF)
Information & Resources
The Registrar's Office provides faculty specific information about registration, grading, course substitutions and more.
- Enrollment Information for Faculty
- Grading Information
- Grade Changes
- Faculty Requests via ARRC
- Academic Deadlines and Calendars
- Permission to Release Education Record Information
Enrollment Information for Faculty
The following document includes details on waitlists, Add/Drop procedures and deadlines, and grading information specific to the term.
- Fall 2024 Faculty Enrollment Information (PDF, 81kb)
- Spring 2025 Faculty Enrollment Information (PDF, 81kb)
Additional documents to assist faculty during the Add/Drop period:
- How To Look Up Permission Numbers (PDF, 81kb)
- How to Track Permission Numbers (PDF, 81kb)
- Instructor Initiated Drop
- Please note - instructor initiated drops may be submitted during the first three weeks of the term via the Class Roster in CI Records.
- Link to Adobe Sign version of the Instructor Initiated Drop
- Course Withdrawal Guide (PDF, 81kb)
Grading Information
The Registrar’s Office will notify faculty when grade rosters become available in CI Records, typically two weeks before the grading deadline. The email will specify the date in which grades must be submitted in CI Records and when students will be able to view their grades on CI Records.
- How to Access Your Grade Roster and Process Grades (PDF, 1mb)
- Incomplete Grade and Incomplete Agreement
- Incomplete Extension Request (PDF, 81kb)
- FERPA and Confidentiality of Student Records (PDF, 379kb
Grade Changes
Grade changes may only be completed by the instructor on record, or the current program chair if the instructor is not available.
Faculty Requests via ARRC
The Registrar’s Office sends an email notification just before the start of each semester to Program Chairs to confirm faculty access within each department. Only designated faculty may submit requests via the ARRC function in CI Records.
Guides on Using Advisor Records Requests (ARRC):
- Major/Minor Course Substitution Request
- CARR or Transfer Credit Discrepancy Request
- Change of Major/Minor Request
- Additional Unit Authorization Request
To download Adobe Reader (PDF, 322kb)
Please note: Petitions for Exception must still be submitted via hard copy or PDF.
Academic Deadlines, Calendar, and Catalog
Permission to Release Education Record Information
Students often request letters of recommendation from their faculty. Most often, letters of recommendation are within a graduate school application packet with a waiver and no separate release is needed. However, if a student asks a faculty member to write a reference letter that includes grades or specific course information, faculty are advised to get a signed release. If a reference letter only contains personal observation information, no release is required.