The Registrar's Office provides faculty specific information about registration, grading, course substitutions and more.
- Enrollment Information for Faculty
- Grading Information
- Grade Changes
- Signature Authority/Course Substitutions
- Academic Deadlines and Calendars
- Permission to Release Education Record Information
Enrollment Information for Faculty
The following document includes details on waitlists, Add/Drop procedures and deadlines, and grading information specific to the term.
Additional documents to assist faculty during the Add/Drop period:
Grading Information
The Registrar’s Office will notify faculty when grade rosters become available in CI Records, typically two weeks before the grading deadline. The email will specify the date in which grades must be submitted in CI Records and when students will be able to view their grades on CI Records.
- How to Access Your Grade Roster and Process Grades (PDF, 1mb)
- Incomplete Grade Request (PDF, 69kb)
- Incomplete Extension Request (PDF, 81kb)
- FERPA and Confidentiality of Student Records (PDF, 379kb
Grade Changes
Grade changes may only be completed by the instructor on record, or the current program chair if the instructor is not available.
Signature Authority/Course Substitution Information
The Registrar’s Office sends an email notification just before the start of each semester to Program Chairs regarding signature authority for Faculty Advisors within their department. Only Faculty Advisors designated by the Program Chair may submit Course Substitution requests for the major/minor in which they oversee in CI Records. Your timely response to this email ensures that Faculty Advisors have appropriate access to submit requests.
By default, Petitions for Exception will be routed to the Program Chair for review and approval.
Guides on Using Advisor Request:
- Major/Minor Course Substitution Request (PDF, 746kb)
- CARR or Transfer Credit Discrepancy Request (PDF, 365kb)
- Change of Major/Minor Request (PDF, 322kb)
Academic Deadlines, Calendar, and Catalog
Permission to Release Education Record Information
Students often request letters of recommendation from their faculty. Most often, letters of recommendation are within a graduate school application packet with a waiver and no separate release is needed. However, if a student asks a faculty member to write a reference letter that includes grades or specific course information, faculty are advised to get a signed release. If a reference letter only contains personal observation information, no release is required.