Human Resources has Transitioned to Telecommuting and Virtual Services, and we are here to help you!

HR Virtual Services Highlights.

  • Throughout the shelter-at-home orders, the HR Offices are closed to walk-in customers. The HR staff continues to work remotely and are available via email, telephone and Zoom, as appropriate.

  • A member of the Human Resources team will contact benefits eligible new hires within a few days after their sign-in appointment, to schedule a virtual benefits orientation experience with them. In addition to Zoom capability, Human Resources representatives are available via email and phone.

  • Email: hr.forms@csuci.edu (DO NOT include social security number on submitted forms)

    Submit:

    • Requisitions
    • Separation Documents
    • Evaluation Forms
    • Personal Data Changes
      • Special Note for Name Changes:

        Email: hr.forms@csuci.edu

        Employee Action Request (PDF, 303KB)(Fill out sections C, D, and I) and Personal Data Form (PDF, 1.29MB)(Fill out updated name, provide signature at the bottom of form.)
      • A Zoom meeting will need to be held to review your updated Social Security card. A copy of your card will be used as supporting documentation to process the name change request. A form of identification will also need to be presented at time of meeting.

    • Withholding updates
    • Benefits Worksheets
    • Department signed classification reviews
    • COVID-19 related Administrative Leave Forms

    If you have a question regarding whether a form should be submitted here, or to Payroll, please submit to the HR email and we will route to Payroll.

  • Email: payroll.services@csuci.edu

    Please do NOT include your Social Security Number on any forms

    Submit:

    • Direct Deposit Forms
    • Scanned Approved Time Sheets
    • Jury Duty Attendance Forms

    Note regarding Direct Deposit: To expedite the direct deposit process, please include a voided check or a printout from your institution that includes your name, account number and the institution’s routing number on it. Otherwise, it will be processed in the State Controllers normal manner and may take up to two pay periods to activate. You may also mail your item(s) to:

    Attn:Payroll Services
    CSU Channel Islands
    One University Drive
    Camarillo, CA 93012

  • Continue to email all documents, or legible photos of documents, directly to kim.sones@csuci.edu

  • Due to the COVID-19 situation, you may not feel comfortable visiting your local urgent care or your physician’s office. Our health plans recognize this and have expanded their telemedicine offerings during this time. For information regarding each health plan’s specific access to care options, please visit the link for your plan below. You may also call your health plan at the member services number listed on your ID card.

  • The Employee Assistance Program is available for all CSUCI employees . employees and their dependents. These programs offer confidential support for a variety of concerns, including emotional, relationship, health, legal and workplace issues. Information, resources and tools are available by calling 1-800-367-7474 and visiting OptumHealth. The online access code is csuci1.

    EAP Intro:

    Other Assistance:

  • There are various leave options available for employees: CSU Temporary Paid Administrative Leaves (three types) and Families First Coronavirus Act (FFCRA)

    Chancellor's Office Resources:

    Coronavirus CSU Employees Resources Web Site

    CSU COVID-19 Leaves Comparison Chart (PDF, 153KB) - updated 8/3/2020

    Faculty Leaves COVID-19 (PDF, 147KB)

    CSU Temporary Paid Administrative Leaves (SC-CPAL, CPAL, NTWL)

    The Chancellor has granted use of temporary paid administrative leave for employees unable to work specifically for COVID-19 related reasons. Please review the guidelines with your manager. Additional resources are available on this web page.

    Temporary paid administrative leave types:

    • Special Consideration Coronavirus Paid Administrative Leave (SC-CPAL)
    • Coronavirus Paid Administrative Leave (CPAL)
    • Non Telecommuter Workers Leave (NTWL)

    Request for CSU Temporary Paid Leave Form

    COVID-19 Temporary Leave Instructions (PDF, 160KB)- updated 6/11/2020

    COVID-19 Leave -Student Employees Instructions (PDF, 145KB)

    Families First Coronavirus Response Act (FFCRA)

    • Emergency Paid Sick Leave (EPSLA)
    • Emergency Family & Medical Leave Expansion (EFMLEA)

    The Families First Coronavirus Response Act (FFCRA) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. The U.S. Department of Labor’s Wage and Hour Division (WHD) has the authority to investigate and enforce compliance with the FFCRA.

  • Student employment serves not only as a chance for professional development, but also provides financial support toward school, housing, and day-to-day expenses. We ask our student workers to please stay in contact with their supervisor to determine if there is work they can do, even remotely, to continue to earn this important experience and income. We understand student assistants are concerned about how the virtual learning environment will impact their work hours and pay, so the following arrangement has been implemented:

    Student Assistant Appointments - Fall 2020/Spring 2021

    Deadline for requisitions- Tuesday, August 18, 2020. New and continuing Student assistants who are budgetarily approved for employment as Student Assistants may be processed with division Vice President approval/signature. This should be based on the essential need for the position as well as available budgeted funds.

  • In order to conform to the shelter-at-home orders from Ventura County and the Governor, telecommuting and working from home remain strongly encouraged when practical until further notice. However, the university remains open and essential employees are required to be on campus to ensure continuity of campus operations. Employees with a telework arrangement must be engaged in tasks related to their daily CSUCI responsibilities. Department heads and managers should be in regular contact with these employees, providing appropriate guidance and engagement. If you have team members that are unable to telecommute, and have a family member, or personally affected by COVID-19, be sure to review the CPAL information above.

    Please review the telecommuting guidelines with your manager and the COVID-19 Temporary Telecommuting Agreement.

  • Employees in Bargaining Unit 2, 5, 7, and 9 (CSUEU) and Bargaining Unit 6 (Teamsters) who continue to come to campus for essential functions will be provided emergency pay per their respective collective bargaining agreements. The emergency pay will be retroactive to Friday, March 20, 2020. We ask supervisors to continue to ensure all work that can be performed remotely/virtually is encouraged and done so.

    Those employees working at home are not eligible for emergency pay. Additionally, employees in bargaining Units 1, 3, 4, 8, and 11, as well as those employees in the Confidential classification and MPP are not eligible for emergency pay.

    Emergency Pay Update Effective May 31, 2020 at 11:59 pm:

    In the past few weeks, Governor Newsom began easing guidelines, slowly lifting the previous orders, therefore, the emergency pay provision recently implemented will cease May 31, 2020 at 11:59 pm.

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